Authored By: Candace Whitman
As a lawyer, your email inbox most likely fills up quickly, so email management and organization are important. Did you know you can create customs rules in Outlook that can make that management more automatic?
To create a rule, right-click on an email, hover over "rules" and click "create a rule." From there, there are a variety of different options to choose from. In the basic menu, you can create a rule for all emails from a certain sender, emails that contain a certain word or phrase in the subject line, or emails going to a specific email address. Then, you choose what will happen to emails that meet your certain specifications. You can choose for them to pop up in the New Item Alert window, go to a designated folder, or alert with a special sound.
If you click on "Advanced Options" in the bottom right corner, you can customize your rule even further. For example, you can make the rule apply to emails that are marked as important. In the advanced options, you also have more options for what the rule is set to do like forward the emails to a certain person or group or have them copied over to a folder while still remaining in your inbox.
There are a variety of options to explore when creating rules in Outlook. If you need to edit or remove a rule you've created, right-click on an email, hover over "rules" and click on "manage rules & alerts." We hope you find these tips helpful in developing an email management system or improving your current system!